Getting Started
CRP Gen gives property managers and landlords an easy way to generate
Certificates of Rent Paid for their tenants.
Here are the steps required to successfully use CRP Gen:
- Gather
your data
- Download
and install CRP Gen
- Start
CRP Gen and enter your data
- Generate
completed Certificates of Rent Paid
- Print
the completed forms for your tenants (note that before you can print
the completed CRPs, you must acquire a CRP Gen license –
instructions for acquiring a license can be found when you start the
CRP Gen software)
The following instructions provide an overview of the steps involved in
using CRP Gen.
Use of the CRP Gen software can be greatly simplified if
you take the time to gather and organize your data beforehand.
The information that is placed on a Certificate of Rent Paid can be
divided into three types:
- Managing
agent/landlord information
- Property
information
- Renter
information
a. Managing Agent/Landlord Info
This data identifies the managing agent or landlord for the property. If
you manage multiple properties, it is usually the same for all of your
properties. This information
includes:
 | Business, owner or landlord name |
| Business address (street/PO Box), city, state, zip code) |
| Telephone number |
| Representative’s name (for the signature field) |
| Signature Date (the date you are planning to print or issue the CRPs) |
b. Property Info
This is information that identifies each property and includes:
| Property type (rental, nursing home or adult foster care) |
| Property address (street, city, state, zip code, and the Minnesota
county where the property is located) |
| Property ID number or parcel number |
| Number of rental units on the property |
c. Renter/Tenant Info
Information that is required for this category includes:
| Renter’s name (and spouse’s name if they lived together in the
same unit) |
| Apartment/unit number |
| Starting and ending dates of the rental period |
| Number of roommates |
| Rent paid |
If you received government payments for any tenant, the Minnesota
Department of Revenue wants these payment amounts listed on the CRP as
well. See the section titled
"Renter Information Fields" later on this page for additional
information on required renter data.
Special Note
While experience has shown that gathering renter/tenant data
can take a significant amount of your time, CRP Gen has several features
that can help reduce the time required including automated rent-paid
calculations and the ability to import renter data via a
specially-formatted text file.
Once you have gathered your data, you can start using CRP Gen to
generate the completed CRPs.
For step-by-step instructions on how to download and install
CRP Gen, click here.
Start CRP Gen and click the “New” button to start a new session or
“Open” to load a previously saved session.
Follow the four-steps on the “CRP Gen Instructions” page to …
- Enter
managing agent/landlord information
- Enter
property information
- Import
or enter renter information
- Generate
the completed CRPs
 CRP Gen Tips
1. After you generate your CRPs but before your print them, click the 
button to scan the forms for common errors.
2. If you manage multiple properties, you can either save all of your
data in a single file or save the data for each property
in a separate CRP Gen data file. If
you use the second option, be sure to give
the file a name that identifies the property like “Property ABC”.
Detailed information is available via CRP Gen's 
button under the subject "Instructions for Multiple Properties".
3. Let CRP Gen do the calculations for you.
“How” you do it depends on what type of property you are
managing:
| Rental
properties – Use the CRP Gen Rental Tables to define up to 6 different rental rates for each property.
Then, specify the appropriate rate code (A, B, C, D, E or F) for
each renter. CRP Gen will
use the correct monthly rate when it computes the “rent paid”
amount. |
| Nursing homes, intermediate care facilities an adult foster care facilities – Check the appropriate box on
the main CRP Gen instructions page or on the CRP itself.
CRP Gen will use the monthly rate defined by the Minnesota
Department of Revenue for these facilities. |
Note that when you generate the completed
forms, CRP Gen will use the appropriate monthly rental rate along with the
rental dates and the number of roommates that you specify to calculate the
correct amount for the rent paid.
4. If you need to generate CRPs for several tenants, use a program
like Microsoft Excel to create a text file with all of the required data
for your renters. Refer to Importing
Data for more information.
5. If you only need to generate a handful of CRPs, you can generate
“blank” CRPs that are pre-filled with any Managing Agent and/or
Property info that you specified on the main CRP Gen instructions page.
6. You can change any CRP that you generate by clicking on the
appropriate CRP in the list in the left-hand window, then clicking the
field or fields that require changing.
7. If you are starting a new session and have successfully licensed
the software, you can use the "Same as Licensee" checkbox to
pre-fill the Managing agent/landlord information fields with the
identifying information that you provided when you acquired your license.
8. Click the button in CRP Gen for additional tips and
helpful “how-to” information.
If you have a large number of Certificates of Rent Paid that you need
to generate and you don't want to type the information into CRP Gen,
you can create and import a text file with the necessary renter
information.
Additional information on the file, including the file layout, can be
accessed via the program's
button
under the subject: "Importing Data".
|
